A team library gives everyone the same ready-to-use templates. Use it for meeting notes, lesson structures, slides, or any repeatable work where a shared starting point saves time and keeps the result consistent.
To use a team library, sign in with a seat in an organisation on the Ultimate plan. Admins look after the library; see Team Library for Admins.
Use a Team Template
Team templates appear wherever you insert templates, under Team:
- in the editor’s Insert template picker,
- in the
/menu, under Team templates, - in the template picker of the mind map and outline,
- in the Template Library pane, ready to drag.
Choose a team template exactly as you would one of your own. Before you search, your team’s pinned templates are listed first. Each team template also shows who last updated it and when. Only templates your team has made live appear when you insert a template.
Make a Personal Copy
To adapt a team template for your own work:
- Choose Tools > Templates & Extensions….
- Select the template under Team.
- Click Duplicate to my templates, the copy icon in the toolbar.
The copy appears under Personal. Edit it freely; the team version stays as it is for everyone else.
Propose a Template
- Choose Tools > Templates & Extensions….
- Select one of your templates under Personal, or tick several.
- Choose More actions (
⋮) > Publish to Team. With several ticked, it reads Publish to Team and the number of templates. You can also right-click a template and choose Publish to Team.
Below the list, the window tells you what happens next:
- Your submissions are published directly — your template is live for the team straight away.
- Your submissions are reviewed by an admin — your template is submitted for review. It appears under Team marked Proposed, and your teammates see it only once an admin approves it.
Propose a Change to a Team Template
- Select the template under Team and click Edit.
- Make your changes and click Save.
When submissions are reviewed, MarkNode says Your change was submitted for approval, and the template is marked Revision proposed. Everyone keeps using the live version until an admin approves your change.
When a Proposal Is Rejected
A rejected proposal is marked Rejected, or Revision rejected for a change, and shows the admin’s note. To try again:
- A rejected new template — select it, click Edit, make your changes, click Save, then click Resubmit.
- A rejected change — select the template, click Edit, make your changes and click Save. Your new version is submitted for review.
To withdraw a proposal of yours that is still Proposed or Rejected, select it and click Delete.
Things to Know
- Publishing needs a connection. If you’re offline, MarkNode tells you, and nothing changes.
- A team template can be up to 256 KB.
- If someone else has already proposed a change to the same template, yours can’t be submitted until an admin has dealt with theirs.
To share mind map themes with your team, see Team Mind Map Themes.